IV 119th CONGRESS 2d Session H. RES. 1636 IN THE HOUSE OF REPRESENTATIVES October 22, 2026 Mr. Blair submitted the following resolution; which was referred to the Committee on House Administration RESOLUTION Establishing a management system for constituent casework files in the House of Representatives. 1. Short title This resolution may be cited as the “Constituent Casework Continuity Resolution”. 2. Establishment of case management system for constituent casework (a) Establishment The Chief Administrative Officer shall establish a case management system for records of casework with respect to constituents, which shall be known as the “House Constituent Casework System” or “House CCS”. (b) Appointment of designated staff employee Each Member shall designate an employee in the personal office of the Member to carry out the responsibilities of the constituent casework archivist for the Member under this section. (c) Requirement To contribute to House Constituent Casework System Not less than 1 week after a Member receives a request for assistance from a constituent, the constituent casework archivist for the Member shall submit a record of the request to the House CCS. (d) Contents The record for a request to a Member for assistance from a constituent referred to in subsection (c) shall include the following: (1) Contact information for the constituent. (2) Subject to the amount of information provided by the constituent, a description of the request that is sufficient in detail to carry out assistance related to the request. (3) Copies of any forms or records provided by the constituent, including such forms providing authorization for carrying out assistance related to the request. (4) If provided by the constituent, a copy of the data control directive for the request under subsection (e). (5) Such other information or records, as determined by the Member or a designee of the Member, that would enable the Clerk to provide further assistance to the constituent in the absence of the assistance provided by the Member or the personal office of the Member. (e) Data control directive A Member who receives a request for assistance from a constituent shall provide the constituent notice that the constituent may submit to the Member a data control directive related to the request, which may specify instructions for the handling of the request and the information or records acquired by the Member in the course of providing assistance related to the request. (f) Updates to record The constituent casework archivist for a Member shall update, at an interval to be determined by the Chief Administrative Officer, or at a more frequent interval as determined by the Member, a record for a request to the Member for assistance from a constituent under subsection (c) until— (1) the Member concludes providing the assistance to the constituent related to the request; (2) the constituent requests termination of assistance related to the request; (3) the Member leaves the House of Representatives; (4) the Member determines that another Member is properly qualified to provide assistance to the constituent; or (5) another condition occurs that requires completion or termination of assistance related to the request, as determined by the data control directive related to the request under subsection (e). (g) Disposition of request The constituent casework archivist for a Member shall update a record for a request to the Member for assistance from a constituent under subsection (c) with a record of the final disposition of the request if any of the conditions listed in subsection (f) takes place. (h) Compliance with data control directive The record of final disposition under subsection (g) for a request for assistance from a constituent shall include a statement as to compliance with the data control directive related to the request. (i) Deletion of record A record for a request to a Member for assistance from a constituent referred to in subsection (c) shall be removed and deleted from the House CCS not later than 1 year after the update under subsection (g). (j) Access to records (1) In general A Member may access a record for a request to another Member for assistance from a constituent referred to in subsection (c) if any of the following applies: (A) The Member represents the same congressional district as the other Member. (B) The constituent is a resident or domiciled in the congressional district of the Member. (2) Access of the Clerk The Clerk shall have access to a record for a request to a Member for assistance from a constituent referred to in subsection (c) if a vacancy arises with respect to the congressional district of the Member, for the duration of such vacancy. (k) Uniform authorization form The Chief Administrative Officer shall establish and maintain, and a Member may use, a uniform authorization form through which a constituent may provide the authority or authorization necessary, for assistance to be carried out on behalf of the constituent, to the Member, a successor to the Member, and, in the absence of the Member, the Clerk. (l) Definitions (1) Constituent casework archivist The term “constituent casework archivist” means, with respect to a Member, the employee in the personal office of the Member designated under subsection (b). (2) Constituent The term “constituent” means, with respect to a Member, an individual who is a resident or domiciled in the congressional district of the Member.